# Freelance translation quote & estimate

> Present scope, units, assumptions, review, complexity, minimum fees, expenses, taxes, schedule, validity, and acceptance in a client-ready quote.

Published: 2026-08-20. Updated: 2026-08-20. Last verified: 2026-08-20. Review interval: 365 days. Disclosure: none.

## Quote the work, not only a rate

A per-word or hourly rate is not a complete commercial offer. Show the source version, included work, quantity, unit, review level, delivery, and what will trigger a revised quote.

- Keep discounts and surcharges as visible line items
- State whether counts use source or target units
- Separate pass-through expenses
- Name the currency and tax treatment
- Give the client an acceptance line and quote-expiry date

## Set prices independently



> Community data and calculators can inform your own decision, but they are not tariffs. Independent providers must determine their own commercial terms without coordinating prices.

## Download

[Download the quote template](https://admas.net/resources/templates/downloads/freelance-quote-estimate.md)

Version 1.0. License: CC BY 4.0.

## Frequently asked questions

### Is an estimate the same as a fixed quote?

No. An estimate forecasts cost from stated assumptions; a fixed quote commits to the defined scope. Say which one you are issuing and how changes will be handled.

### Should I show my hourly or per-word rate?

Show the unit that makes the work understandable and auditable. Mixed projects often need several units, such as source words, hours, finished minutes, minimum fees, and pass-through costs.

## Methodology

Admas designed this plain-language working template for transparent language-service delivery. The downloadable file contains no macros, remote formulas, tracking links, or hidden fields. Adapt it to the project, jurisdiction, client requirements, tax rules, language pair, service, and professional advice relevant to you.

## Source register

- [ProZ.com rate calculator](https://www.proz.com/?rc_ver=new&sp=rate_calc) — ProZ.com; verified 2026-08-20.
- [Antitrust Compliance Policy](https://www.atanet.org/about-us/policies/antitrust-compliance-policy/) — American Translators Association; verified 2026-08-20.
- [Creative Commons Attribution 4.0 International](https://creativecommons.org/licenses/by/4.0/) — Creative Commons; verified 2026-08-20.