# Localization change order

> Document added files, source changes, new languages, extra review, deadline shifts, and their price and delivery impact before the team performs changed work.

Published: 2026-08-20. Updated: 2026-08-20. Last verified: 2026-08-20. Review interval: 365 days. Disclosure: none.

## Protect the relationship, not just the margin

Scope changes are normal. A short written change order prevents different memories of what changed, why the schedule moved, and which price was approved.

> This template is a practical starting point, not legal, tax, accounting, employment, or insurance advice. Have locally qualified professionals review terms that carry material risk.

## Trigger examples

- Source files change after work begins
- Word or media volume exceeds the quoted allowance
- A target language or market is added
- The client requests another review round or delivery format
- Missing context requires research or rework
- A deadline moves forward or client feedback arrives late

## Download

[Download the change-order template](https://admas.net/resources/templates/downloads/localization-change-order.md)

Version 1.0. License: CC BY 4.0.

## Frequently asked questions

### Do small changes need a change order?

Use judgment, but record any change that affects price, deadline, quality level, workload, or acceptance. A concise email referencing the change-order fields may be enough when your agreement allows it.

### Should work stop until approval?

Your agreement should say. For material changes, pausing affected work is usually safer than creating unapproved cost or missing the original delivery without warning.

## Methodology

Admas designed this plain-language working template for transparent language-service delivery. The downloadable file contains no macros, remote formulas, tracking links, or hidden fields. Adapt it to the project, jurisdiction, client requirements, tax rules, language pair, service, and professional advice relevant to you.

## Source register

- [Creative Commons Attribution 4.0 International](https://creativecommons.org/licenses/by/4.0/) — Creative Commons; verified 2026-08-20.